About the role
Salary
$60,008.00 - $65,000.00 Annually
Location
Central Administration 2700 Ogden Avenue Downers Grove, 60515, IL
Job Type
Administrative Support
Job Number
0644-102026
Department
Engineering
Division
Chief Engineer
Opening Date
10/02/2026
Closing Date
10/18/2026 11:59 PM Central
Is this a union role?
Yes
Union Name
AFSCME - 88311
Position Grade
10
Description
Benefits
Questions
Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.
The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
In support of this vision, The Contract Payment Expediter reports directly to the Contract Payment Expediter Supervisor and indirectly to the General Manager of Engineering or Deputy Chief of Program Implementation and shall work closely with Engineering, Compliance and Finance staff to determine deficiencies and delays during the review and approval process.
Essential Job Functions
The principal role of the Contract Payment Expediter's position is to expedite the review and payment of professional services invoices, contractor pay estimates, Intergovernmental Agreement invoices, in addition to all supporting activities related to the processing of payments. This includes, but is not limited to, the processing of Consultant Rate Forms, consultant budget reallocations, construction Authorization to Proceeds, and Change Orders/Extra Work Orders.
The incumbent shall ensure that all supporting documentation and billing requirements are met, and all unresolved billings issues are handled in a timely manner to avoid delays in payments to consultants, contractors and outside agencies.
Perform a detailed review of consultant reallocation and transfer requests.
Document any payment issues and monitor their resolutions in the Program Management Software (e-Builder).
Accurate and timely review of Consultant Rate Forms.
Keeps detailed tracking records of payment documents.
Ensure timely processing of consultant invoices and contractor pay estimates within the Engineering department.
Input construction pay items, monitor and update pay estimates into the Microsoft Access Database (CentralSys).
Input and monitor construction change orders and extra work orders with the Illinois e- procurement system (BidBuy).
Persistent follow-up with consultants, subconsultants, contractors, project managers and other departments to ensure timely processing.
Keeps staff and managers abreast of progress and delays in a timely manner.
Other related duties as assigned.
Qualifications
High School Graduate or equivalent GED.
A minimum of two years of work experience as a consultant or contractor payment expeditor or in a related field with similar work experience.
Must have excellent written, verbal and organizational skills.
Must be proficient in Microsoft Word, Excel and have experience with Microsoft Access.
Strong organizational skills and interpersonal/teamwork skills.
The ability to prioritize multiple tasks to obtain the required documents and approvals.
The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.
All stated experience for each question listed within the Supplemental Question Section will need to be reflected in the "Work Experience" section of your application or in your resume. Failure to do so, or overstating experience, will result in receiving no credit for your answer, and may result in your disqualification from consideration.
Employer
Illinois State Toll Highway Authority
Address
2700 Ogden Avenue
Downers Grove, Illinois, 60515
Phone
630-241-6800
Website
http://www.Illinoistollway.com
Minimum requirements
- High school diploma or GED and minimum two years experience as a payment expeditor or related field
- Proficiency in Microsoft Word, Excel, and Access with strong organizational and communication skills
- Ability to prioritize tasks and coordinate with multiple stakeholders for timely payment processing
This listing was parsed by AI and may not be complete. Check the official posting on Illinois Tollway's site for the most accurate information.